Results Checklists

Stakeholder involvement, collaboration & partnerships

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This checklist is the result of a meeting of experts that took place 22 - 24 October 2019 in Estoril / Portugal. Due to the Corona crisis the checklist did not yet undergo a subsequent consultation process involving further experts. If you have any suggestions how to improve this checklist, please let us know anytime!

No matter if you are reflecting on characteristics (or quality attributes) of an information or communication technology (ICT) or on specific digital media that you intend to acquire, or on a digitalisation strategy you plan to implement, the following questions might be helpful to proactively scrutinizing their respective potential contribution to inclusive vocational education and training (VET).

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This checklist explores links between an educational organization and its surrounding world. One of those links, namely towards employment and labor market, has been addressed in an own checklist due to its outstanding importance for VET. Hence, this checklist deals with links to other stakeholders and how to involve them for collaboration and partnerships. This checklist aims to guide you through a process to ...

  • Step 1: identify which other external stakeholders are of relevance to increase your organization’s inclusive capacity,
  • Step 2: assess your organization’s set-up / preparedness for stakeholder involvement with regard to processes and technologies, and to
  • Step 3: reflect to which extent ICT can be supportive or beneficial to establish or maintain the links to these stakeholders.

Step 1: Identification of relevant stakeholders

Please select / tick the (maximum) five most relevant stakeholder groups which in your opinion could contribute significantly to increasing the inclusive capacity of your organisation (add further if needed):

Step 2: Your organization’s set-up / preparedness for stakeholder involvement

The following questions look at processes and technologies that could be helpful to involve stakeholders in general, irrespective of the particular purpose of involvement. Think about the previously selected stakeholders when you are answering these questions.


Do you have processes established to …

If you do not cover any of the points above, you should consider establishing and formalising appropriate processes first to involve stakeholders in a more structured way. ICT alone can only be effective if it is integrated into suitable processes. Therefore, setting up these processes is a prerequisite for subsequently considering the procurement or appropriate use of ICT.


Do you own / rent / subscribed to hardware or software, or plan to procure it, which …

Each of these four points gives direct indications of the potential of ICT to better understand and engage stakeholders in the organisation. If you seek to implement one or more of these points with the help of ICT, you can also benefit from this beyond the topic of increasing inclusion capacity.

Step 3: Purpose / intention of stakeholder involvement

The last block of questions deals with a number of ideas why it makes sense to involve stakeholders in an effort to increase the inclusion capacity of your organisation.

None of these ideas, however, necessitates the use of ICT. For example, you could use traditional means to assess outcomes for the verification of the effectiveness of your inclusion approaches, e.g. by performing regular written assessments of learning. For those ideas where you are already using approaches other than ICT-based ones, you should consider the extent to which this goal can be achieved either (1) more efficiently or (2) even qualitatively better through ICT.

Only if at least one of these two criteria is met does it make sense to replace the current approach with an ICT-based approach. If ICT contributes neither to improving the quality nor to increasing the efficiency of activities with stakeholders, there is no need to change existing practices.

Do you own / rent / subscribed to hardware or software, or plan to procure it, which …


The main objective of the Strategic Partnership EICON is to support organizations / institutions providing vocational education and training (VET) to become more inclusive using information and communication technology (ICT). Managers of organizations / institutions that are active in VET are particularly in need for guidance on how to further develop, as they often have to work towards multiple aims simultaneously, i.e. inclusion usually is one among many other aims. EICON particularly explores the inherent potential and synergies in the overlapping section between education, inclusion and digitalisation.

How to use this checklist?

We are convinced that there is no 'one best way' for any organization / institution active in VET to increase its inclusive capacity with ICT. Rather, each one needs to find its own solution that then fits perfectly to its respective situation and requirements. Therefore, we aim to guide organizations / institutions through a thorough review process of its current set-up. This will be done by asking a series of questions, each single one directing the view to an essential area. The idea is that the checklist questions are discussed internally with all relevant stakeholders, and then own conclusions based on the discussion results are drawn. By no means all checklist items need to be answered positively. However, if none of them is met, i.e. a certain ICT / digital media / digitalisation strategy does not address any of the checklist items, then it probably won't impact positively on the respective checklist topic. See also further checklists for other topics (e.g. pedagogy, technology & infrastructure, links to employment and other stakeholders, leadership) under

All checklist items should be reviewed both at classroom level as well as at organization level, because an increase of an organization's inclusive capacity requires that impact is not limited to the classroom level. On the other hand, a VET organization / institution cannot be inclusive without having inclusion implemented at classroom level, i.e. both levels are essential.

EICON (Enhancing inclusion capacity of educational organizations / institutions providing VET with information and communication technologies (ICT)) is an ERASMUS+ KA2 Strategic Partnership for vocational education and training during 2018 - 2020 (Grant Agreement No.2018-1-DE02-KA202-005110). This checklist has been developed in the context of EICON. It represents the results of discussions among the experts involved in the project as well as a subsequent public consultation process that involved a wider audience in reviewing the intermediate results.

Creative Commons Licence CC BY SA

The checklist is published under the Creative Commons License CC BY-SA, i.e. you are free to copy and redistribute the checklist in any medium or format, and to remix, transform and build upon the material for any purpose, even commercially. However, you must give appropriate credit, provide a link to the license, and indicate if changes were made. If you remix, transform, or build upon this material, you must distribute your contributions under the same license as this original. To give appropriate credit, please use the following information: [Author] ERASMUS+ EICON Project Consortium [LINK]

The European Commission support for the production of this publication does not constitute an endorsement of the content that reflects the views only of the authors, and the Commission cannot be held responsible for any use that may be made of the information contained therein.